Date Posted - September 23, 2026
F/T or P/T - part time
Hours per Week (if P/T) - 20
Salary - $20.00
Position Type - Church Administrative Staff
Invitation to Serve - This position is the first contact for visitors and callers.
Housing Option - N/A
Benefits - Paid Time OffVactionFlexible Work Schedule
Job Description -
CHURCH SECRETARY / OFFICE ADMINISTRATOR - Part Time
The First Presbyterian Church of Willoughby has an opening for a Church Secretary to provide essential administrative support to the pastor and church leadership, ensuring the smooth and timely operation of the church office. This is a part-time flexible schedule that requires excellent computer skills (including PowerPoint), accuracy, attention to detail, strong organizational skills, and a friendly, welcoming presence. Knowledge of QuickBooks is preferred, and must be proficient with PowerPoint.
Key Responsibilities
- Greets and assists visitors and members, fostering a positive and uplifting atmosphere consistent with the values of a Matthew 25 church.
- Provides confidential and reliable secretarial support to the pastor, including scheduling, correspondence, and document preparation.
- Completes administrative tasks with accuracy and timeliness, maintaining organized records and files.
- Manages incoming calls, emails, and office communications with professionalism and care.
- Assists with weekly and monthly church operations, including bulletins, reports, and other materials.
- Supports staff and volunteers by coordinating information, preparing documents, and helping ensure smooth workflow.
Requirements
- Excellent secretarial skills and the ability to accurately and effectively utilize MS Office including PowerPoint, Excel, and working knowledge of QuickBooks, and other computer programs to perform job functions, and normal office equipment.
- Strong attention to detail and accuracy is a must.
- Must be an excellent communicator (both written and oral) with the ability to positively connect with a broad range of people of different ages and backgrounds.
- Ability to connect with both church members and the community.
- In-depth understanding and the ability to apply the Presbyterian teachings and values.
- Ability to utilize social media to promote the initiatives of the church.
- Must be able to use discretion and confidentiality.
- Willingness to adjust to changing priorities as needs may arise.
- Dependable, accessible, and knowledge of church ministries including Matthew 25 preferred/
- Willingness to learn new skills and demonstrates a good teamwork attitude.
Ideal Candidate
Friendly, dependable, detail‑oriented, and able to work graciously with a variety of personalities while maintaining a high standard of accuracy and professionalism.
Denomination - PC(USA)
Administrative Body - Presbytery of the Western Reserve - PC(USA)
Organization - First Presbyterian Church of Willoughby
Organization's Address - 4785 Shankland Road, Willoughby, Ohio 44077, US
